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10th Annual Dave Coults Memorial Meet and Greet at 6000' - August 12, 2017 - updated

42K views 112 replies 15 participants last post by  ChuckWagon 
#1 · (Edited)
August 31, 2017 - Fundraiser total:

We are proud to announce that the Crowdrise campaign that we participated in, set up by The American Cancer Society, has reached $4792!!
:pepper:
Thank you everyone for your participation.


Chuck


New England Mopar Club is happy to announce the official thread for:

The Dave Coults Memorial Meet and Greet at 6000 Feet, Mt. Washington in Glen NH.
This year the date is Saturday August 12th.

If you've been before, and for those that may be new, we make a weekend out of it with festivities beginning Friday night and lasting through to the early morning hours of Sunday.

This year is going to be a little different. For those that want something a little extra, and want to drive a few extra miles for a worthy cause, we will be doing a sunrise event as well as the sunset, all separated by 200 miles and lots of fun.

The plan: Sunrise Luminary event, remembering those we have lost and also those that have survived cancer, on top of Cadillac Mountain in Acadia National Park, Mt, Desert Island, Maine (sunrise is about 4:45am-ish I think). Then...drive to Mt. Washington for the sunset!

The details: In conjunction with the American Cancer Society, we plan to make this a fundraiser so that we can raise money for the fight against cancer.

The Particulars with options:

Trip Option #1: Friday night in Bar Harbor (still working out accomadations) for an EARLY rise to drive up Cadillac Mountain for the sunrise. Then Saturday night in Gorham at The Royalty Inn.

Trip Option #2: Two nights in Gorham at The Royalty and Saturday can be free time to sightsee and or kick back and relax until dinner time and the mountain cruise.

****It is extremely important that you post up in this thread letting me know how many plan to attend and what trip option you are going to do. I need to firm up hotel reservations in both towns and need a firm headcount.****

The Royalty Inn: Please read carefully - two prices for the two options - Reserve your room now as they do not charge your credit card until you arrive:)

The rates include lodging plus use of the Royalty Athletic Club, Jacuzzi, sauna, and both the indoor & outdoor pools. We will also offer you the conference room at no additional charge.

Your group members should be advised to call (603) 466-3312 ext. 0 and ask for a room in the NEMC room block.

From Conrad, the manager:


I have currently blocked 30 rooms for 2 nights (Friday & Saturday) at a rate of $109 plus tax & fees per night. - Option #2 (The rooms blocked for two nights are all rooms with 2 queen beds)

I also have an additional
30 rooms blocked for 1 night (Saturday night) at a rate of $119 plus tax & fees. - Option #1
In the room block for one night we have 25 rooms with 2 queen beds, 4 rooms with 1 King bed and 1 room with 1 queen bed (the queen bed will be at $109 plus tax & fees).

The rooms will be held until Friday July 14[SUP]th[/SUP], at which time, any unreserved rooms are dropped so that we have a chance to sell them.

Bar Harbor lodging:

Ok...so I underestimated lodging costs for Bar Harbor in peak tourist season
:panic:(....since we are normally up there in October - the off season).

Rooms are going to average right around the $200 and up mark, depending on if you have AAA or other discount available to you. For this oversight, I humbly apologize!! That and, because of August being peak tourist season, no hotels want to offer group rates. The hotel chain that was willing to reserve a block of rooms, wants a 25% deposit to hold the rooms...and right now, NEMC can't foot that bill.

So...with much hesitance, I will have to advise folks to make their own hotel stay arrangements in the Bar Harbor area. I really don't like doing this, but I'm afraid it's what has to happen. We had initially planned on staying at The Best Western (link below) as it is about 3 miles from the park entrance, and in a very convenient location. Michelle and I plan on heading up Thursday, late afternoon and staying that night and Friday night.

The Best Western Acadia Park Inn: (<-- link) They are still closed for the season until sometime in April, but reservations can still be made online.
452 State Highway 3
Bar Harbor, Maine 04609
United States
CHECKIN: 3:00 P.M. EST
CHECKOUT
11:00 A.M. EST
Toll Free Reservations
1(800) 780-7234
Hotel Direct Number
(207) 288-5823
CURRENCY
U.S. DOLLARS (USD)

The pricing for the Tour up Mt. Washington is the same as last year.
Adults: $30 per person
Kids: Kids 4 & under are FREE, ages 5 - 12 are $13 and ages 13 & up are adult pricing.

Please try and get early payments in soon, this is so we can meet the $500 deposit deadline!

PayPal to: candmsprague@metrocast.net (please include # of adults and kids and please make sure we get your name)

Details on t-shirts and meals will be added as soon as I can get things solidified, so check back often.

Update 5/16/2017:
T-shirts (see post #3 for design)

T-Shirts: shirts this year will be maroon in color with white printing. Shirts will be "unisex" and price is $20 any size. Deadline to order is July 15th!
Proceeds from the shirts will go directly back into the fundraiser. Please PayPal using the address above.

****PLEASE, in the PayPal transaction, clearly state your name and how many of what size shirts you want.****

Latest attendance list as of 7/17/2017: (48 people and where starting from)
#of people & starting point
Chuck & Michelle Sprague2 Maine
Joan & Rick Lessard 2 Maine
Jim & MaryEllen Weiscotten 2 Maine
Jamie & Michele Carpentier 2 Maine
Charlie Robinson 3 Maine
Jose Matias 2 Maine cancelled
Gary & Pam Neilsen 2 Maine
Kevin & Brandey 2 Maine
Kevin & Kristina Ward 3 Maine
Anthony & Lisa 2 Maine
Jessica Leffelman 1 NH
Matt Machia 1 NH
Dave & Jan Simmons 2 NH
Sean Knox 4 NH
David Frkal 2 Maine
Justin Neilsen & Brittany 2 Maine
Corey & Susan Nance 2 ?
Jacob Lebrun & Bayleigh 2 NH
Jean Furbish 2 NH
Chris Leavitt 1 Maine
Garry Gore & Tom Heiber 2 Maine
Keith, Kim & Aubrey Larmie 3 NH
Krista & Carolyn Tockey 2 NH
 
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#72 ·
Chuck I will be sending you money later this week once I get to the bank. I will send you a PM with the shirt count as some adjustments are being made (want a couple more shirts)

Also, we just found out this week that our friend Stephen C is going thru a second fight against this disease. So this is going to mean even more
 
#73 ·
Ok my friend. Sorry to hear about Stephen...prayers sent his way for strength.
 
#74 ·
Post #1 and #3 updated with t-shirt pricing. $20 any size! Proceeds will get put right back into the fundraiser folks.

Color of shirts this year, in remembrance of our own Dave Coults and his Inferno red Magnum rocket ship, is maroon with white lettering...same as in 2012.


Orders for shirts need to be in no later than July 15th! Please feel free to PayPal at the address shown in Post #1.
 
#77 ·
Chuck I sent you my money for the t-shirts tonight.
 
#80 ·
time for a reminder...mountain fee money from anyone that has not yet paid....need to get me your t-shirt size and money.
 
#83 ·
Hey Kevin, in March you sent us $90 via PayPal....no comment in the payment as for what it was for...
 
#82 ·
I'll get a list together and post it in post #3 maybe (with the t-shirts).
 
#84 ·
Please read - payment reminder

Again folks.....if you send in a payment through PayPal....we need to have a comment in there stating what it is for...t-shirts/mountain/how many people etc.

Some of you have (and thank you), and some of you haven't. Please review your transactions or payments made and let me know what as soon as possible. Don't post on FB that you've sent money as I am not on FB. If you made a payment and sent a message with it, no need to reiterate.
 
#87 ·
Chuck, I sent you money for the tshirts & autoroad. 5 tshirts & 2 ppl going up the mountain
 
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#88 ·
Thanks Anthony. I haven't seen any PayPal's lately...haven't you already paid?
 
#92 ·
Hi Chuck & Michelle,
John and I will not be able to make it this year but Jacob and Bayleigh will be going. I have already sent the money via paypal for 2 people for the mountain and for 4 t-shirts (even though we are not going we NEED the anniversary T!)
Sizes for T-Shirts
1 - 2Xl
2 - XL
1 - L
any questions let me know...they will be doing option 2 with the 2 nights in NH. Do you know what the plans are for the dinner?
 
#93 ·
Thanks Carol. We'll miss you guys but will enjoy Jacob and Bayleigh being there:D
The plans for dinner Saturday afternoon is at Jays's Palace (where we ate last year) at around 4pm-ish and ordering will be from the menu, no pre-planned dinners this year.
 
#94 ·
T-shirt order deadline is rapidly approaching

T-shirt orders must be received and paid for by July 15th...one week from tomorrow folks.

Price is $20 each regardless of size. See Post #3.
 
#95 ·
Rooms are released tomorrow - book by end of day today - 7/13

The time has come to release the rooms at The Royalty folks. As of 9:45am today...the 13th...there are 12 rooms available for two nights and 24 rooms available for one night.

Remember...The Royalty will not charge your credit card until you arrive. If you plan to attend...book your room today.
 
#96 ·
Post #1 updated with list of attendees and where everyone is starting from.

Notes:

*** The Royalty Inn in Gorham NH has released all reserved rooms as of Friday the 14th. If you hurry....you can make it. Do it now though :) ***

**** T-shirt ordering is now closed and the order has been placed with the print shop.****

***** We will still be accepting mountain fees up until Saturday August 5th. $30 for adults and $13 for children 5 - 12 years of age and under 5 is free *****
(PayPal mountain fees to: candmsprague@metrocast.net - and please include in the note...for how many people / adults / children)
 
#99 ·
5 more days and me and my two grandsons hit the road first 2 day in Salem the off to Bar Harbor see you all soon.
 
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#100 ·
We will have some basic art supplies with us so folks can decorate their luminary bags with their loved ones names and such. If you want something specific, better bring it with ya :)

We have glowsticks to go in them too so they will be lit up real nice!
 
#101 ·
Can't wait. Can't wait to see you guys this time next weekend
Btw, are we going anywhere for dinner Friday night, or is it we are all on our own LOL
 
#102 ·
#103 ·
Chuck, are you guys going to Jack Russell's on Fri evening/night? Looks like a good place that me and Lisa want to go to
 
#104 ·
Yessir! They have the best burgers and even better steaks. Plus...they brew their own beer...soooo....there's that too:D

Thursday evening can be something else. I'll make a reservation for Friday night. What time you guys rolling in?
 
#105 ·
I have a gut feeling anytime between 2 & 4. Depends on what traffic is like. We are coming up with Kevin Ward. What I can do is have lisa stay in contact with michelle of the time for arrival
 
#106 ·
Sounds good! You want me to do 6pm for dinner reservations?
 
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